220.127.116.11 HUD Property Inspection
During the Initial Property Inspection, Craddick&Turner will complete the initial securing, installation of the HUD approved locks, emergency contact signage, sign-in sheet, and winterizations (where required, between October 1st and March 31st). The data from this inspection will be used to generate the HUD Property Inspection Report (HPIR). Parts I and II of the HPIR will be uploaded the provided portal within 24 hours of assignment. In generating the Conveyance Condition report, Part I of the HPIR, we will include cost estimates utilizing the appropriate cost estimating tool. In preparing the Initial Inspection Report, Part II of the HPIR, we will determine the property’s compliance with the HUD Minimum Property Requirements or Minimum Property Standards (MPR/MPS) as appropriate. HPIR Part III will be completed at the same time and in conjunction with Parts I and II. The HUD Inspection Report will be uploaded as well as supporting pictures. Part III will be used to generate a Property Condition Report (PCR) with in five (5) calendar days.
18.104.22.168.1 HPIR PART I
The documentation in the HPIR Part I is used by the MCM to determine if the property is re-conveyable. The poor performance of this important requirement has been an ongoing issue within the M&M program. Allowing properties to be conveyed in conditions not acceptable to HUD. The result has not only had a negative impact on HUD, requiring expensive repairs and delays in processing. It has resulted in cost overages for the Contractor. Negatively impacting their financial budget and ultimately contributing to poor performance. Craddick&Turner has a solution to mitigate this ongoing problem. Craddick&Turner provides training based on transparency. Educating both the field service employees and subcontractors in the PWS and the reasoning behind the requirements. This is an approach that has never been embraced by other FSM contractors. Their “need to know” based training has left to much latitude for field service employee and sub-tractor interpretation as to what is required by HUD.
22.214.171.124.2 HPIR PART II
This part of the HPIR, in conjunction with MPR Handbook 4000.10, documents property conditions beyond those used to determine conveyance condition. The documentation of the existence of appliances and the recording of serial numbers. Documentation on any conditions which could be a result of vandalism. Missing copper pipes, damaged wiring etc. Not identifying and correcting hazardous conditions, creates unnecessary liability for HUD, and the FSM Contractor. It is important to complete this portion of the HPIR accurately along with supporting photo documentation. Once again, the lack of transparency by former Prime FSM Contractors has resulted in poor performance. Not educating field service employees and especially subcontractors in HUD requirements, and the reasons behind these requirements, has resulted in the inconsistent completion of this very important part of the HPIR. Ultimately the AM, HUD inspector or other entity outside the FSM contractor’s work force discovers these undocumented deficiencies resulting in NRTS or WONs being issued, delaying the processing of the property. A longer term negative effect has been a poor performance score for the FSM. Resulting in HUD being forced to apply disincentives. Putting additional financial pressure on the Prime Contractor, resulting in a continuous downward spiral of poor performance. Once the hazards are documented and reported through the P260 program. Those hazards will be remediated within One (1) calendar day from the completion of the inspection. An update of the completed work order and corresponding before and after photos will be uploaded into P260 within two (2) calendar days of the remediation.
126.96.36.199.3 HPIR PART III
Craddick&Turner has identified the challenges inherent in this portion of the HPIR. It is extremely important to have an employee or subcontractor that is experienced in the performance of system checks. This just cannot be accomplished through webinar or other online training alone. Craddick&Turner employees or subcontractors will be required to attend onsite training. Craddick&Turner understands and has incorporated the latest technical procedures for completing the systems checks. For those properties were the electricity is not active, Craddick&Turner will perform a continuity test using either digital or analog multimeters. This method of testing electrical system functionality is not only accurate but safe, and approved in all fifty (50) states. A continuity test confirms that all circuits in the property are complete. Indicating there are no deficiencies in the wiring. In addition, a generator will be used to test individual appliances. All posted notices of code violations, pending litigation, demolition orders and other legal actions that may impact the property will be documented and be incorporated into the appropriate section of Part III.
188.8.131.52 Initial Securing
All properties will be secured during initial inspection with HUD approved knob locks. For those properties requiring a common door key. Craddick&Turner shall obtain the necessary key and have it placed in a lock box with a code that is pre-approved by the GTR. The lock box will be placed in a location that is approved by the HOA. Craddick&Turner will insure that properties located within at risk or “Hot Zone” areas have additional security measures implemented. The formulation of these measures are a direct result of our first-hand field experience.